IDOARRT is a simple tool to support you to lead an effective workshop or meeting by setting a clear purpose, clear structure and clear goals from the beginning.

The purpose is for all participants to understand each part of the workshop or meeting, which helps to create a sense of security in the group. The acronym stands for Intention (Desire), Desired Outcome (Desired Outcome), Agenda (Agenda), Rules (Rules), Roles and Responsibilities, and Time.

1. Prepare an overview

Before the workshop, prepare a Powerpoint image or a physical flipchart with all the parts of the IDOARRT method.

Intention - What is the intention, or purpose, of the meeting? In other words, why do we have the workshop?

Desired Outcome (s) - What should we have achieved at the end of the meeting? What should the result of the workshop be?

Agenda - What activities should the group carry out and in what order, in order to move towards the desired result? (see next part for more information)

Roles - What roles and responsibilities need to be in place for the meeting to be carried out in a smooth manner? Who facilitates and who participates? Who documents, and who keeps track of time? What do you expect from the participants?

Rules - What rules apply to the meeting? This can apply to agreed-upon behaviors or ways of thinking (such as that we want to think freely and to try not to be limited by what is possible). This can also be about using different apps or about practical rules related to the physical space. It may be an idea to let the participants add rules so that they feel an ownership in this part.

Time - How much time do we have?

2. Prepare the details

When planning your agenda, you can use this simple model.

Workshop model

The model shows that each workshop or meeting has a beginning, a middle and an end - even if it is a very short meeting.

Beginning: Think through how you want to start the workshop or meeting. It is good to start by introducing the IDOARRT model, so that everyone knows what they are here to do and what to expect. Then it is good to take a round when the participants can check in and introduce themselves. To ask a simple question that each participant can answer, such as 'what do you look forward to with this workshop?' can start conversations. You can also get inspiration for check-in questions here.

My: This is the big part of the workshop or meeting. Think about what activities you can do to move the group towards the desired results of the session? How can everyone be included and participate? How do you document the progress of the work? (You can watch them other methods to get inspiration.)

Final: Finishing the workshop in a good way is as important as the other steps. Make sure you have time and a method to round off the discussions, so it does not feel stressful or unclear at the end.

It's good to take time to explain what's going to happen next. Summarize what you have achieved during the session and clarify how the work is to be taken forward and by whom. Have a short check-out so that everyone has the chance to reflect on what they are leaving the workshop with and get a sense of closure. Questions like "what do I leave the workshop with?" or 'what was the highlight of the workshop for me?' helps participants do this effectively.

3. Introduce

At the beginning of the workshop or meeting, introduce IDOARRT, and go through each point briefly. You can ask participants to ask questions or make suggestions. Once the group is happy with the plan, continue with the rest of the session.

If you follow the guide, go back for the next step.

2. Plan and prepare